Payroll

Every couple of weeks owners of small business are forced into the unwieldy task of shuffling the necessary paperwork to pay their employees, manage direct deposits, submit taxes, etc.  Thankfully for all of us, PaySoft does all of the for you automatically based off of the inputs you have inputted between attendance, commissions, behavior, etc.  Here we will discuss this component of Classonomics, though it will not require detail since you have few inputs you must handle on your own here.

The Payroll Hub main page looks similar to other sheets that we have seen in PaySoft thus far, primarily the main pages for fines and grades.  This negates the need for further discussion of this main page any further.  If you will look in the top left of this screen you will see the Payroll Settings button.  This will be an important item to discuss, so go ahead and click this button now.  Doing so will bring you to the following page:

Annual Payroll Settings

Above this window I have placed a message, which is the central theme of this paragraph.  The message reads, “All initial payroll settings are handled from the Control Panel.  All subsequent pay periods other than the first and second pay periods are handled here.  Pay periods one and two are only listed here as a reference point.”  As a function of this, the first column of settings are locked so that they may not be adjusted.  Any adjustments that you need to make to this column should be done on the Control Panel.

Settings that can be changed on this page are the exact same ones that can be changed on the Control Panel, with the only difference being that you control settings for the entire year from this sheet outside of the initial settings done from the Control Panel.

Payroll Sheets

Each pay period has its own payroll sheet which gives you the following information pertaining to each student in that respective class:

  • Straight Hours – These are the hours worked not including any overtime.  Or, as another way of stating it, these are the hours students are given credit for during class hours Monday thru Friday of each week.
  • Overtime Hours – This is the only column that you control on the entire payroll sheet.  It is here that you give students credit for the extra help they provide to you, at your request, via the overtime payment system.  The overtime rate is set either on the Control Panel (for the first two pay periods) or in the Payroll Settings menu we just discussed above.
  • Overtime Wage – Represents the student’s current overtime rate by taking their current hourly wage and multiplying it by the overtime rate you set in the Payroll Settings.
  • Performance Earnings – Commissions paid through achievement on assignments throughout each school term.
  • Gross Pay – Sum total of the above items on the payroll sheet.
  • Federal, Social Security, Medicare, and State Taxes – Withheld from a student’s gross pay at the rate set in Payroll Settings.
  • Insurance – While it reads only as medical and dental premiums withheld, the total bi-weekly amount for all insurance types are withheld here pretax.
  • 401(k) – Deducted pretax based on the student elected rate.
  • Company Match – Not deducted from student earnings.  Calculates corporate match generated by PaySoft based on the matching rate you set as long as student matches the minimum retirement investment required to earn the match.
  • Savings – Withdrawn pretax at the rate elected by the student.
  • Behavior Fines | Bonuses – Withdrawn or credited after taxes have been deducted.
  • Total Deductions and Net Pay are self explanatory.

Pay Stubs

Paystubs

You can change the name of the student listed on the paystub to change information for the student hat you wish to print the paystub for.  Will likely be easiest to do this in one of two ways:

  • Have a student that you trust (due to the fact that they will see the pay information for each student, though no grade representations are present) come in and print all the paystubs on the Thursday before paystubs are to go out.
  • Have a student come in and do a screen capture of each individual paystub and have it e-mailed to your students.  This will save you on both paper and ink, along with giving them a digital record that will be much easier to keep up with other than a printed slip of paper that could be lost.